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Here Are Your 99 Ways to Use AI

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Five Ground Rules

  • Keep a person in charge. AI drafts. You decide what goes out with your name on it.
  • Check facts, numbers and claims. It can sound sure and still be wrong. Verify before you publish or send.
  • Protect private information. Don’t paste customer, patient, employee or financial details into a tool until you’ve checked its privacy settings and your own obligations.
  • Teach it your voice. Paste in a few examples of your best writing and ask it to match them.
  • Save what works. When a prompt nails it, keep it. A shared prompt library is how a whole team gets faster.

Section 1 of 9

Marketing and Content

  • 1. Turn one idea into a week of posts. Give it a blog post or voice memo and ask for five social posts in your voice.
  • 2. Draft blog articles from your notes. You bring the stories and expertise. AI handles the structure and first pass.
  • 3. Rewrite product and service descriptions. Make them answer the questions buyers actually ask.
  • 4. Brainstorm headlines and subject lines. Ask for 30 options, then pick the best two to test.
  • 5. Repurpose recordings. Turn a webinar, podcast or video transcript into an article, an email and a carousel.
  • 6. Plan a content calendar. Map posts and emails around your launches, seasons and holidays.
  • 7. Write SEO titles and meta descriptions. Cover every page on your site in an afternoon.
  • 8. Size up competitors. Summarize how they position themselves and where their message is vague.
  • 9. Build customer personas. Use real reviews and survey answers, not guesses.
  • 10. Write ad variations. Spin one approved message into versions for Google and Meta.
  • 11. Write alt text and image ideas. Better accessibility and better search, with almost no effort.

Try This Prompt

Here’s a blog post I wrote: [paste]. Write five Instagram captions in the same voice. Keep each under 120 words and end each one with a question.

Section 2 of 9

Sales and Lead Follow-Up

  • 12. Reply to every new inquiry the same day. Draft a warm, specific response in minutes so no lead waits overnight.
  • 13. Write follow-ups for quotes that go quiet. A five-touch sequence that’s helpful, not pushy.
  • 14. Prep for sales calls. Get a one-page brief on a company: what they sell, recent news, likely priorities.
  • 15. Turn call notes into a proposal. Paste your notes and get a clean first draft to edit.
  • 16. Practice objections. Have AI play a skeptical buyer so you’re ready for the real one.
  • 17. Summarize long email threads. Pull out the decisions, open questions and next steps.
  • 18. Personalize wholesale outreach. Tailor your pitch to boutiques, chains, clinics or online retailers.
  • 19. Sort leads by fit. Define what a great customer looks like and let AI rank your form submissions.
  • 20. Write short client success stories. Tell a result in under 150 words for emails and proposals.
  • 21. Create sell sheets and line sheet copy. Start from your product specs and pricing.
  • 22. Ask for referrals. Write requests that sound like you, not a template.

Try This Prompt

Here’s an inquiry from a potential customer: [paste]. Draft a warm reply that answers their question, asks one question to understand their needs, and offers two times to talk.

Section 3 of 9

Customer Service

  • 23. Draft replies to common emails. Base them on your own policies so answers stay consistent.
  • 24. Build an FAQ page. Start from the questions customers actually send you.
  • 25. Respond to every review. Calm, gracious and on-brand, even when the review isn’t.
  • 26. Rewrite policies in plain language. Shipping, returns and cancellations people can scan in 30 seconds.
  • 27. Create saved replies for your help desk. Faster answers without sounding robotic.
  • 28. Find patterns in support tickets. Summarize a month of messages into the top five complaints.
  • 29. Translate messages. Read and answer customers in their own language.
  • 30. Write recovery emails. When something goes wrong, own it well and keep the customer.
  • 31. Write onboarding emails. Answer the questions new customers have before they ask.
  • 32. Create care guides and how-tos. Step-by-step instructions and troubleshooting sheets.
  • 33. Add a website chat assistant. Train it on your FAQ, with an easy handoff to a real person.

Try This Prompt

Here are our shipping and return policies: [paste]. Rewrite them in plain, friendly language a customer can scan in 30 seconds. Keep every rule, cut the jargon.

Section 4 of 9

E-Commerce and Product

  • 34. Write product titles and bullets. Optimized for your store and the marketplaces you sell on.
  • 35. Mine reviews for insight. Yours and your competitors’: what people love, what they hate, the words they use.
  • 36. Draft abandoned cart and post-purchase emails. The flows that quietly bring back revenue.
  • 37. Plan bundles and offers. Look at what customers already buy together and build around it.
  • 38. Write packaging copy and insert cards. Short, on-brand and memorable.
  • 39. Brainstorm product names. Generate options and test them against your brand voice.
  • 40. Create comparison charts and size guides. Fewer questions, fewer returns.
  • 41. Plan a product launch. Dates, channels, owners and the content each one needs.
  • 42. Write collection page intros. Helpful copy that also helps those pages rank.
  • 43. Summarize sales reports. What’s growing, what’s slipping and what to look at next.
  • 44. Brief a manufacturer or vendor. Clear specs and the questions to ask before you commit.

Try This Prompt

Here are 50 reviews of our product: [paste]. List the top five things customers love, the top five complaints, and the exact phrases they use for each.

Section 5 of 9

Operations and Systems

  • 45. Turn how you do things into SOPs. Talk through a task out loud and let AI write it up as steps.
  • 46. Create checklists. Opening, closing, packing orders, onboarding, month-end.
  • 47. Map a messy process. Spot the steps that can be cut, combined or automated.
  • 48. Fix spreadsheets. Get formulas written and explained in plain English.
  • 49. Clean up messy data. Standardize customer lists, product catalogs and contact records.
  • 50. Run better meetings. Draft agendas, then turn notes into action items with owners.
  • 51. Build simple automations. Get step-by-step help connecting the tools you already use.
  • 52. Compare software. Pros, cons and the questions to ask before you sign up.
  • 53. Plan inventory reorders. Use your sales history to set reorder points.
  • 54. Write vendor emails. Purchase order notes, delivery follow-ups and polite nudges.
  • 55. Summarize your weekly numbers. A short dashboard note anyone on the team can read.

Try This Prompt

I’m going to describe how I [pack an order / onboard a client]. Turn it into a numbered SOP with a checklist at the end. Ask me questions if anything is unclear.

Section 6 of 9

Finance and Admin

  • 56. Categorize expenses. Flag anything that looks off before your bookkeeper sees it.
  • 57. Understand your P&L. Get your statements explained in plain English.
  • 58. Model pricing scenarios. See what happens to margin if costs rise or prices change.
  • 59. Write payment reminders. Get paid without souring the relationship.
  • 60. Summarize contracts. List the key terms and the questions to ask your attorney before you sign.
  • 61. Build a cash flow forecast. A simple template you’ll actually keep up with.
  • 62. Prepare for your accountant. Organized questions so the meeting is shorter and more useful.
  • 63. Compare quotes side by side. Insurance, vendors, software and service providers.
  • 64. Draft grant and loan applications. Start from your business plan and fill in the sections.
  • 65. Organize your files. A naming system for receipts, contracts and documents.
  • 66. Turn goals into a budget. A monthly plan your team can follow.

Try This Prompt

Here is my P&L for last quarter: [paste]. Explain it in plain English, point out anything unusual, and give me three questions to ask my accountant.

Section 7 of 9

Hiring, HR and Team

  • 67. Write job descriptions. Clear, honest and written to attract the right people.
  • 68. Create interview questions. Plus a simple scoring guide for each role.
  • 69. Draft offer letters and onboarding plans. Have HR or counsel review the final version.
  • 70. Build a 30-60-90 day plan. So new hires know what success looks like.
  • 71. Turn know-how into training. Guides, quick quizzes and reference sheets.
  • 72. Write clear policies. Time off, remote work and how your team should use AI.
  • 73. Rehearse hard conversations. Practice what to say before the real thing.
  • 74. Draft performance reviews. Specific, fair and focused on what’s next.
  • 75. Write team announcements. Updates and internal newsletters people actually read.
  • 76. Give every role an assistant. Set up AI with instructions for each person’s actual job.
  • 77. Summarize team feedback. Turn survey answers into clear themes.

Try This Prompt

Write a job description for a part-time [role] at a [type of business]. Include what success looks like at 90 days, and leave out the corporate jargon.

Section 8 of 9

Local and Service Businesses

  • 78. Write Google Business Profile posts. A month of posts in one sitting.
  • 79. Ask for reviews after every visit. Short, friendly texts and emails that get sent every time.
  • 80. Write service area pages. A useful page for each city you serve.
  • 81. Reduce no-shows. Appointment reminders and kind rebooking messages.
  • 82. Seed your Google Q&A. Answer the questions people search before they call.
  • 83. Tell client stories. Before-and-after write-ups for your site, with permission.
  • 84. Plan local partnerships. Draft outreach to neighboring businesses you can refer back and forth with.
  • 85. Launch a referral program. The offer, the rules and the messages to announce it.
  • 86. Simplify intake forms. Shorter, friendlier versions people finish.
  • 87. Explain your services. Treatment, service and package descriptions people understand.
  • 88. Plan community events. Ideas, timelines and promotion plans.

Try This Prompt

Write four Google Business Profile posts for a [type of practice] in [city] for the next month. Give each one a clear call to action.

Section 9 of 9

Strategy and Leadership

  • 89. Run a SWOT analysis. Feed it your own notes and get an honest picture.
  • 90. Pressure-test decisions. Ask AI to argue the other side as hard as it can.
  • 91. Break big goals down. Quarterly milestones and weekly priorities.
  • 92. Stay current without the reading. Summarize industry reports and news into what matters for you.
  • 93. Tighten your pitch. Your story in one sentence, one paragraph and one page.
  • 94. Prepare for big meetings. Likely questions from investors, banks or partners, with your answers.
  • 95. Find new revenue streams. Ideas that fit what you already do well.
  • 96. Write your values and brand voice guide. So everyone sounds like the same company.
  • 97. See your site through fresh eyes. Ask what a first-time visitor would find confusing.
  • 98. Plan your week. Dump everything on your plate and have it sorted by impact.
  • 99. Build your AI playbook. Save your best prompts so the whole team reuses what works.

Try This Prompt

Here’s a decision I’m weighing: [describe it]. Argue against it as hard as you can, then tell me what would have to be true for it to be the right call.

Your First Week

Start With These Five

  • Idea 12: Reply to every new inquiry the same day
  • Idea 45: Turn how you do things into SOPs
  • Idea 1: Turn one idea into a week of posts
  • Idea 23: Draft replies to common emails
  • Idea 98: Plan your week

Next Step

Want This Set Up for Your Team?

The AI-Assisted Team is a 60-day program. Every person on your team gets an AI assistant set up for their actual job, plus hands-on training, written playbooks and a clear AI use policy.

Less busywork, better work, and a team that keeps getting faster after I leave. In-person workshops are available in Orange County.

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